Industry · RestaurantsAI for restaurant groups.
At head office, teams spend their days keying in invoices, consolidating POS exports and assembling HR files. We build the tools that do that work, so your teams can truly devote themselves to the restaurants, their guests and the unexpected.
The friction points of a restaurant group's head office.
Every new site brings its share of invoices, rotas and spreadsheets. Head office rarely grows at the same pace.
Tools that don't talk to each other.
POS, scheduling, bookings, accounting, suppliers: each tool keeps its own data. It stays siloed, scattered from one piece of software to the next, and nobody sees the group as a whole.
An endless stream of supplier invoices.
Hundreds of invoices a month, per site, to key in, match against deliveries and file.
Reporting that arrives too late.
The monthly dashboard takes a full day to build. By the time it's out, margin or payroll gaps are already weeks old.
Staff turnover that wears HR down.
Starters, leavers, contract changes, disciplinary procedures: in a trade where teams turn over fast, HR admin never stops.
What an AI-native restaurant group looks like.
An AI-native group opens new sites without growing head office at the same rate. Here is what changes day to day:
| A group today | An AI-native group | |
|---|---|---|
| Supplier invoices | Keyed in by hand, matched when time allows. | Read, entered and matched automatically, anomalies flagged. |
| Financial reporting | A monthly dashboard built by hand in a day. | Per-site figures pulled from the POS, fresh every morning. |
| HR admin | Every starter or leaver file written from scratch. | Files pre-filled from your tools, reviewed then signed. |
| Stock and cellar | Stock counts on paper or spreadsheets, gaps found late. | Stock tracked continuously, orders suggested from sales. |
| Know-how | In the head of the sommelier, chef or manager who leaves. | A shared Company Brain that stays when people move on. |
We build a Company Brain that connects your business software without replacing it, then build custom AI agents on top of it.
company memory.company‑brainsupplier invoices keyed and matched
every site's numbers, every morning
HR files prepared without re-keying
cellar and stock tracked continuously
What we build for a restaurant group.
Tools connected to your POS, your suppliers and your files. Every use case starts from how your head office works today.
Supplier invoices
PDF invoices, accounting, delivery notesAn agent that reads incoming invoices, enters them in your accounts, matches them against delivery notes and flags price or quantity gaps.
Multi-site financial reporting
POS, accounting, schedulingPer-site dashboards built straight from the POS and accounts: revenue, margin, payroll. The finance team analyses instead of compiling.
HR files
Payroll software, scheduling, internal templatesStarter and leaver files, contract changes and disciplinary summaries prepared from your tools and templates. HR reviews and signs off instead of starting from a blank page.
Cellar and stock
POS, stock counts, suppliersStock and cellar tracking reconciled with sales, with suggested orders and an alert when a line starts to drift.
Customer reviews and communication
Review platforms, bookings, social mediaAn agent that tracks reviews across all your sites, drafts replies in the house voice and surfaces the issues that keep coming back.
HR and finance agents for a chef's restaurant group.
Maison Pierre Sang brings together several restaurants and a franchised brand. At head office, finance and HR spent a large share of their time compiling spreadsheets and assembling files by hand.
We interviewed every function in the group, from finance to the wine team, then prioritised use cases with management. The first agents delivered prepare starter and leaver files, disciplinary summaries and monthly financial dashboards pulled from the POS.
Our way of working.
30 minutes.
Your situation, our method, and which block to start with.
A fixed price, set upfront.
One scope, one price, measurable success criteria agreed together. No surprises along the way.
In production within a few weeks.
5 days to interview the whole company, by our team or by our agents depending on your size, then what gets prioritized goes into production quickly. No endless pilots: systems that work.
Long-term support.
Training of your teams on the tools and agents deployed, maintenance of what was built, watch applied to your use cases, agents kept state of the art.
Your data stays with you.
Site figures, employee data, customer files: a restaurant group handles sensitive data. Here is how we protect it.
The agents prepare files and dashboards. Anything that commits the group, a contract, a sanction, a payment, is still approved by a person.
Your servers, your cloud or a sovereign host. Your data never trains a model.
Employee information stays accessible only to authorised people, in line with GDPR.
Documented code, handed over. You own the tools, with no lock-in to a model or a vendor.
Frequently asked questions
What we get asked most in your industry. If yours is not here, ask us directly.
As soon as head office spends more time compiling than deciding. In practice, a group of a few sites already has enough invoices, rotas and HR files for one well-targeted agent to lighten the team's week for good.
We start from your real tools: POS, scheduling, accounting, suppliers. When a tool has an API, we connect to it. Otherwise, we work from its exports.
We often start at head office, where administrative work is concentrated. But the Understand phase also interviews the sites, and some use cases, like stock and ordering, directly affect the teams on the floor.
Data stays in the environment you choose, access is segregated and nothing is used to train a model. We document the processing for your GDPR records.
It depends on scope, but a first targeted use case is measured in weeks, not months. We go into specifics in the first call.
Let's talk about your group.
30 minutes to understand how your head office works and pick the agent to start with.